Privacy Policy
We respect your privacy. This policy explains what we collect, why we collect it, how we use it, and the choices you have.
[brackets] are placeholders for production. Nothing here constitutes legal advice.
1. Who we are
Aithical is an AI-powered technology, workforce, and digital transformation partner headquartered in Charlotte, North Carolina, United States. References to "we," "us," and "our" mean Aithical.
2. Information we collect
We collect information in three ways: when you give it to us directly, automatically when you use the site, and from third parties.
Information you give us
- Contact details when you submit a form, send us an email, or apply for a role (name, work email, role/title, company, message).
- Career application details (resume, work history, references, work authorization, optional demographic data).
- Subscription preferences for newsletters or content.
Information collected automatically
- Device and browser data (IP address, user agent, screen size, language).
- Usage data (pages viewed, time on page, referring URL, scroll depth, link clicks).
- Approximate location based on IP.
Information from third parties
- Public sources such as professional networking sites for outreach.
- Service providers we use for analytics, hosting, customer support, recruiting, and payment.
3. How we use information
We use information to operate, maintain, and improve our website, communicate with you, evaluate candidates, deliver services, prevent abuse, comply with legal obligations, and develop new products. We do not sell personal information.
4. When we share information
- With trusted service providers under contract (hosting, analytics, applicant tracking, email).
- When required by law, regulation, court order, or government request.
- In connection with a merger, financing, or sale of assets, subject to confidentiality obligations.
- With your explicit consent.
5. Cookies and tracking
We use cookies and similar technologies for essential functionality, analytics, and where applicable, marketing. You can manage your preferences via the cookie banner on first visit or by visiting our Cookie Policy.
6. Your rights
Depending on your location, you may have rights to access, correct, delete, port, or restrict processing of your personal information, and to object to certain uses. Residents of California see our CCPA/CPRA Notice. Residents of the European Economic Area, the United Kingdom, and Switzerland see our GDPR Notice.
To exercise a right, email privacy@aithicalhub.io from the address associated with your data. We respond within the timeframes required by applicable law.
7. Data retention
We retain personal information only as long as necessary to deliver the services you requested, satisfy legal obligations, resolve disputes, and enforce agreements. Retention periods vary by data type and are documented in our internal records schedule.
8. Security
We use administrative, technical, and physical safeguards designed to protect personal information. No system is perfectly secure, and we cannot guarantee absolute security. If we discover a breach affecting your information we will notify you and the appropriate authorities as required.
9. Children
Our website and services are not directed to children under the age of [13/16 — confirm with counsel]. We do not knowingly collect personal information from children. If you believe a child has provided us information, contact us at privacy@aithicalhub.io.
10. Policy changes
We may update this policy. The effective date at the top reflects the latest revision. Material changes will be communicated through the website or by email where appropriate.
11. Contact
Questions about this policy or our data practices: privacy@aithicalhub.io. For general legal matters: legal@aithicalhub.io.