Onboarding automation
Document collection, e-sign, I-9 / E-Verify, equipment provisioning, and account creation — all orchestrated.
Solutions / HR & Workforce
HR software that handles the messy edges.
Most HR platforms work great for full-time employees and break for everything else. Ours is designed for the 1099, W-2 contractor, H-1B, OPT, and visa-pending realities staffing firms and modern employers actually deal with.
4 hr
Median onboarding-to-active-status
100%
I-9 / E-Verify automation
3,400+
Workers managed across customer fleets
0
Manual visa expiration misses
What it is
The work, plainly described.
HR & Workforce Platforms is our suite of products and accelerators for high-volume contractor onboarding, immigration management, timesheet-to-invoice, and AP automation. Built around Pulse HR, ComplyTrace, TimeFold, BillForward, and StemTrack, this solution package is what we deploy for staffing firms and employers with substantial contractor populations.
Where it fits
- Staffing firmsOnboarding 50-500 new contractors per quarter, with HR, immigration, and billing complexity.
- High-contractor-volume employersF500 and mid-market companies with substantial 1099 and W-2 contractor populations alongside FTEs.
- Immigration-heavy employersCompanies with H-1B, OPT, EB-5 visa-holding workforces needing real reverification calendars.
- Multi-entity employersPEOs, professional services firms, and others with multi-entity payroll and benefits complexity.
Capabilities
What we'll actually do.
Each of these is a deliverable category, not a buzzword bullet. We scope, build, and stay accountable for each one.
Immigration management
ComplyTrace — visa expiration tracking, attorney handoff workflow, RFE document repository, AC21 portability tracking.
Timesheet → invoice
TimeFold — contractor timesheets, manager approval, automatic invoice generation with billing rates and overtime rules.
AP automation
BillForward — vendor invoice ingestion, GL coding, approval workflows, and integration to your AP system.
Audit-ready records
Pulse HR — lifecycle records, status changes, reverification events. Audit logs that survive scrutiny.
Workforce analytics
Workforce composition, contractor velocity, span of control, and the reports operators need.
Process
How an engagement actually runs.
No mystery, no shifting goalposts. Five phases with measurable outcomes per phase.
Workforce assessment
We map your contractor lifecycle, the systems involved, and the compliance obligations. Output: deployment plan.
Foundation deployment
Pulse HR + the relevant subsystems. Identity, GL integration, and a test contractor cohort.
Migration & cutover
Active contractor records migrated. Historical records archived. Active visas validated and re-baselined.
Rollout & training
Recruiter, HR, and ops training. Champion programs. Live cutover support.
Sustained operation
Optional managed retainer for monthly immigration calendar management and quarterly compliance reviews.
Why us
Three things you should know.
Built for the messy parts
1099/W-2/visa workforces don't fit Workday or BambooHR cleanly. We built around the messy parts.
Immigration is a first-class feature
ComplyTrace is the only purpose-built immigration copilot we've seen with native ATS and HRIS integration.
We use this ourselves
Our staffing operation runs on this stack. Every feature has been pressure-tested in our own operations.
Frequently asked
The questions everyone asks.
Do you replace Workday or BambooHR?
Sometimes. For W-2 employee populations, Workday/BambooHR usually stay. Our products extend or replace where the gap is contractor or immigration management.
Is this a Workday integration or a Workday replacement?
Workday integration is supported via our Workday Connector. We don't replace Workday — we extend it for contractor and immigration workflows.
What about benefits administration?
We integrate with benefits brokers and carriers; we don't replace benefits administration platforms (BenefitFocus, Lively, etc.).
Does this handle multi-state tax?
Yes — multi-state contractor tax is a first-class concern. We integrate with Avalara and your payroll provider for tax calculation and filing.
Do you handle 1099-NEC and W-2 generation?
We generate the records and pass them to your payroll provider. We don't replace ADP/Gusto/Paychex for actual payroll runs.